Please find all our job opportunities here
Program Officer (m/f/d, 40h/week) in the Europe Program of the Aspen Institute Germany
To reinforce our team, we are looking for a dedicated Program Officer (m/f/d) full-time (40 hours/week) in the Europe Program from April 1, 2024, limited until July 31, 2025 with the possibility of extension, to supervise/manage the Civil Society Forum 2024 in the framework of the Berlin Process, i.e. preparation and management of conferences with high-level participants as well as organization of background discussions and workshops in the Western Balkans area.
The Aspen Institute Germany is an international, non-partisan and non-profit institution committed to promoting values-based dialog in international politics. Aspen Germany organizes meetings, conferences, and roundtable discussions with decision makers from politics, business, science, and culture, who discuss current political issues and seek solutions collaboratively.
Your tasks
- Project planning and management
- Preparation, implementation and securing the results of the conferences
- Participant management and support
- General project management activities
- Project-related budget monitoring and accounting of grant funds
- Creating information brochures and invitations
- Contact and database maintenance
Requirements
- University degree, preferably in the field of Political Science, European Studies, and/or Social Sciences
- Experience in participant and conference management
- Experience in project management, accounting, and reporting
- Very good knowledge of MS Office, especially Word and Excel
- Experience using CRM tools
- Structured and diligent working style
- Proficient in written and spoken English, German at B1 level (desirable)
- Knowledge of European politics, especially EU enlargement and the Western Balkans region
- Commitment, diligence, reliability, and flexibility
- Confident and polite attitude toward high-ranking guests
What we offer
- An exciting and multifaceted job in a dynamic working environment with extensive room for own ideas
- An in-depth insight into the political debate on the Western Balkans and developments in the region
- An adequate remuneration based on the German TVƶD pay scale
- Flexible working hours including the option of working from home (by arrangement)
- Working in a small, motivated, international, and supportive team
Please send your complete application documents (cover letter, CV, certificates, supporting documents, and references), stating your earliest possible starting date, collated in one PDF document with the subject “Application Program Officer WB” to bewerbung@aspeninstitute.de. Interviews will take place as soon as possible.
The appointment of the position is subject to the approval of funds by the funding provider. The Aspen Institute Deutschland e.V. cannot cover any travel expenses that may be incurred. We kindly ask you to refrain from any telephone inquiries.
Student Project Assistant (m/f/d, 20h/week) in the Europe Program of the Aspen Institute Germany
We are looking for a dedicated student project assistant to support our team in implementing projects with a focus on the Western Balkans from mid-March 2024 to December 2024.
The Aspen Institute Germany promotes values-based leadership, constructive dialog among conflicting parties, and Euro-Atlantic cooperation to support and enhance a strong open society. Aspen Germany organizes meetings, conferences, and roundtable discussions with decision-makers from politics, business, academia, and culture to discuss difficult issues in current politics and to work together to find solutions.
The vision of a āEurope whole and freeā guides Aspen Germanyās Europe Program in pursuing the completion of a Europe based on democracy, freedom, and human dignity. First and foremost, this includes supporting the path to Europeanization and Euro-Atlantic integration of the Western Balkans; anticipating and addressing the EUās challenges as it strives to increase its role as a global actor; and defending the European Union as a community of values even as it faces new threats from outside and inside.
Your tasks include:
- Organizational and technical support in the preparation and implementation of events and larger conference formats (virtual, hybrid, live)
- Researching content for the preparation, planning, and execution of events and publications
- Participant management and support
- Assistance in the preparation of publications
- Social media management and content creation (Twitter, LinkedIn, Facebook, Instagram, YouTube)
- Database maintenance
Application Requirements:
- Enrollment at a university in relevant subject areas
- Interest in international politics, especially EU Enlargement and Western Balkans
- Experiences with event organizing
- Very good English and German language skills, both written and spoken
- Experience in dealing with social media
- Very good office skills
- Commitment, diligence, and reliability
- Ability to work in a team, flexibility, and self-motivation
What we offer:
- A versatile job with plenty of room for your own ideas
- Exciting insights into the work of a transatlantic organization in political Berlin
- Opportunity to build and expand your own professional network
- Participation in Aspen Germany events and conferences
- Appropriate compensation
- Flexible working hours
Please send your complete application documents (cover letter, CV, supporting documents and references) in one PDF document with the subject line “Application SHK Europe” to bories@aspeninstitute.de. We kindly ask that you refrain from telephone inquiries.
We look forward to receiving your application
Internship – Finance
The Aspen Institute Germany offers three-month internships for university students. During the internship, which especially focuses on finance, you will learn how a non-profit organization in the political sector operates, and you will gain insight into the practices and processes of foreign affairs in Berlin. In addition, you will take part in the public events of the Institute.
The position encompasses the following tasks:
- Supporting the Director Finance and Personnel;
- Preparation of monthly financials;
- Support of financial planning processes, e.g. preparation of budgets, and controlling;
- Support of financial reporting of planning and actual data, both internally and externally;
- Preparation of financial statements;
- Ad-hoc analyses.
Requirements:
- University enrollment preferably in economics, business or related areas.
- Fluent in German and English;
- Very good knowledge of MS Office, especially Excel;
- A passion for crunching numbers;
- Commitment, and reliability;
- Precise and accurate working;
- Interest in international politics, especially transatlantic matters.
Please submit your application, including your CV and certificates to bewerbung@aspeninstitute.de stating your preferred starting and end dates with the subject āApplication Internship Financeā.
Internship – Design
The Aspen Institute Germany offers three-month internships for university students. During the internship, which especially focuses on social media and design, you will primarily work on the external communication on our social media platforms as well as support the programs in connection with the preparation and design of publications, and public outreach. As a part of the Aspen Institute Germany, you will gain insight into the practices and processes of foreign affairs in Berlin.
The internship includes the following tasks and duties:
- Creation of design and layout for publications;
- Support of communication via social media platforms, e.g. preparing and conceptualizing related social media posts, especially in view of the Instituteās 50 year celebration in 2024.
Applicants should have the following qualifications and skills:
- University enrollment in the 4th to 9th semester;
- High interest and experience in creative work and social media activities;
- Excellent German or English skills, ideally proven by periods spent abroad or certificates;
- Sound knowledge of MS Office software, especially Microsoft Excel and Word;
- Knowledge of layout programs of advantage;
- Existing work or volunteer experience;
- A friendly and sincere attitude;
- Proven ability to perform reliably and diligently.
Please submit your application, including your CV and certificates, to bewerbung@aspeninstitute.de stating your preferred starting and end dates with the subject āApplication Internship Social Mediaā
Internship
The Aspen Institute Germany offers three-month internships for university students. During the internship, you will learn how a non-profit organization in the political sector works and you will be involved in as many of the Instituteās fields of activity as possible. As a part of the Aspen Institute Germany, you will gain insight into the practices and processes of foreign affairs in Berlin. In addition, you will take part in the public events of the Institute.
Internships now open from September 2024 onwards.
The internship includes the following tasks and duties:
- general administrative support of day-to-day activities
- research for the Executive Director
- research for the public program events
- assistance in the preparation and follow-up of public evening events
- support for the preparation of conferences
Applicants should have the following qualifications and skills:
- university enrollment in the 4th to 9th semester of social sciences, humanities, or economics
- knowledge of German-American relations
- excellent German or English skills, ideally proven by periods spent abroad or certificates
- sound knowledge of MS Office software, especially Microsoft Excel and Word
- interest in social media
- knowledge of layout programs of advantage
- existing work or volunteer experience
- a friendly and sincereĀ attitude
- proven ability to perform reliably and diligently
Please submit your application, including your CV and certificates, toĀ bewerbung@aspeninstitute.de, stating your preferred starting and end dates.
Contact
Christina Lahr
- Director Finance and Personnel
- Phone: +49 (0) 30 804 890 22
- Fax: +49 (0) 30 804 890 33
- lahr@aspeninstitute.de
Kathrin Finke
- Office and Communications Manager
- Phone: +49 (0) 30 804 890 11
- Fax: +49 (0) 30 804 890 33
- finke@aspeninstitute.de