Please find all our job opportunities here
Office Manager (m/f/d) 40h/week
Your tasks include:
- Assist the Executive Director, including scheduling appointments
- Plan and process travel arrangements and expenses for the Executive Director’s business trips
- Support in preparatory accounting tasks
- Coordinate and take the lead in the annual report (published every 1.5 years)
- Negotiate with suppliers and service providers
- Procure office supplies, furniture, and technical equipment
- Manage and monitor contracts with external service providers
- Maintain the website (e.g. update content) and manage the database
- Create templates and ensure compliance with corporate identity guidelines
- Serve as the first point of contact for external inquiries, handling requests and representing the Institute during initial contacts (via phone), and engaging with guests and speakers at events
- Serve as the internal point of contact for IT-related issues, technical and spatial infrastructure, and accounting queries
- Select and supervise interns
- Handle onboarding and offboarding of employees
- Manage incoming mail
- Handle general correspondence in both German and English
Application Requirements:
- University Degree or relevant training
- Several years of relevant experience in assistance roles or office management
- Proficient in Microsoft Office
- Initial experience with content management systems (website)
- Technical affinity and willingness to learn new programs
- Enjoy office organization
- Commitment, diligence, and reliability
- Flexibility and self-motivation
- Strong team player
- Fluent in spoken and written German, with good command of English
What we offer:
- A diverse role with insights into transatlantic dialogue and the political landscape of Berlin
- Competitive remuneration in line with public sector standards
- Flexible working hours and the possibility of working from home (both subject to agreement)
- The opportunity to work in a highly motivated, collegial team within an international environment
Please send your complete application documents (cover letter, resume, certificates, references) including your earliest possible start date and salary expectations exclusively via email in a single PDF document, with the subject line “Application Office Management,” to bewerbung@aspeninstitute.de.
As we aim to fill this position as soon as possible, we will review applications on a rolling basis. We kindly ask that you refrain from making telephone inquiries. Please note that the Institute cannot cover any travel expenses incurred.
Student Project Assistant (m/f/d, 20h/week) in the Europe Program
We are looking for a dedicated student project assistant to support our team in implementing projects with a focus on the Western Balkans from beginning of June 2025 to end of January 2026.
The Aspen Institute Germany promotes values-based leadership, constructive dialog among conflicting parties, and Euro-Atlantic cooperation to support and enhance a strong open society. Aspen Germany organizes meetings, conferences, and roundtable discussions with decision-makers from politics, business, academia, and culture to discuss difficult issues in current politics and to work together to find solutions.
The vision of a “Europe whole and free” guides Aspen Germany’s Europe Program in pursuing the completion of a Europe based on democracy, freedom, and human dignity. First and foremost, this includes supporting the path to Europeanization and Euro-Atlantic integration of the Western Balkans; anticipating and addressing the EU’s challenges as it strives to increase its role as a global actor; and defending the European Union as a community of values even as it faces new threats from outside and inside.
Your tasks include:
- Organizational and technical support in the preparation and implementation of events and larger conference formats (virtual, hybrid, live)
- Researching content for the preparation, planning, and execution of events and publications
- Participant management and support
- Assistance in the preparation of publications
- Social media management and content creation (Twitter, LinkedIn, Facebook, Instagram, YouTube)
- Database maintenance
Application Requirements:
- Enrollment at a university in relevant subject areas
- Interest in international politics, especially EU Enlargement and Western Balkans
- Experiences with event organization
- Very good English and German language skills, both written and spoken
- Experience in dealing with social media
- Very good office skills
- Commitment, diligence, and reliability
- Ability to work in a team, flexibility, and self-motivation
What we offer:
- A versatile job with plenty of room for your own ideas
- Exciting insights into the work of a transatlantic organization in political Berlin
- Opportunity to build and expand your own professional network
- Participation in Aspen Germany events and conferences
- Appropriate compensation
- Flexible working hours
Please send your complete application documents (cover letter, CV, supporting documents and references) in one PDF document with the subject line “Application SHK Europe” to bewerbung@aspeninstitute.de. We kindly ask that you refrain from telephone inquiries. We look forward to receiving your application
Student Assistant (m/f/d) – Contact Management
We are seeking a dedicated student assistant (m/f/d) to support our team as soon as possible. The position is initially limited to one year, with the possibility of extension. The role entails 20 hours per week and focuses on maintaining and managing the institute’s contact database.
The Aspen Institute is an international, independent, and non-profit organization committed to fostering a free, open, and just society. Through workshops, conferences, and roundtable discussions with international stakeholders from politics, business, academia and culture, the Institute addresses key issues of social responsibility, political leadership, artificial intelligence, digitalization and media literacy, environmental protection, sustainability, and social justice.
Your tasks include:
- Maintenance of the institute’s contact database, including:
- Reviewing and updating existing contact information
- Researching and supplementing missing data
- Entering new contacts into the system
- Supporting programs with database-related tasks
- Assisting with layout design for publications
Application Requirements:
- Fluency in both English and German, spoken and written
- Strong computer skills (basic knowledge of HTML is a plus, but not required)
- Experience working with databases
- Experience with layout/design software is an advantage
- Good expertise in Microsoft Office, especially in Excel spreadsheets
- Pleasure working with numbers
- A high level of commitment, attention to detail, and reliability
- Flexibility
- Creativity
- A strong interest in international affairs, particularly in transatlantic topics
What we offer:
- Insight into the work of a NGO in the political landscape of Berlin
- Appropriate compensation
- Flexible working hours, including the option to work from home (by arrangement)
Please send your complete application documents (motivation letter, CV, academic and employment references) in a single PDF file via email only, with the subject line “Bewerbung Contact Management” to: bewerbung@aspeninstitute.de.
As we aim to fill the position as soon as possible, applications will continuously be reviewed. Therefore, the vacancy could be filled before the application deadline officially ends. Interviews will be conducted very soon. Please refrain from phone inquiries. Unfortunately, Aspen Institute Germany e.V. cannot reimburse any incurring travel expenses. We look forward to receiving your application.
Part-Time Employee (m/f/d, 20h/week) in Finance and Human Resources
To strengthen our team, we are looking for a dedicated part-time employee (20h/week) to join our Finance and Human Resources department as of the next possible date.
Your tasks include:
- Preparation of the Institute’s monthly bookkeeping and payroll accounting
- Administrative management and monitoring of employment contracts, job advertisements, holiday planning, and time accounts
- Supporting the teams in budgeting and controlling projects
- Supporting the financial planning processes, i.e. in the preparation of business plans and the preparation, control and supervision of the Institute’s budget
- Commissioning and monitoring quarterly and annual financial statements in compliance with funding guidelines
- Support in the preparation of internal and external financial reports
- Supporting the preparation and follow-up of committee meetings, in particular compiling the financial data for the annual financial statements and preparing the associated resolutions
Application Requirements:
- University degree or commercial training with several years of relevant experience in finance/controlling
- Experience in the administration of third-party funds and public funding
- Strong commercial mindset
- Affinity with numbers
- Commitment, diligence, and reliability
- Flexibility and self-motivation
- Experienced with MS Office
- Ability to work in a team
- Fluent written and spoken German, good knowledge of English
- Confident and polite demeanor
What we offer:
- A varied job with insights into the transatlantic dialogue and political Berlin
- An appropriate salary
- Flexible working hours and the option to work from home (both by arrangement)
- Collaboration in a highly motivated, collegial team and in an international environment
Please send your complete application documents (cover letter, CV, certificates, references) exclusively by e-mail and in one PDF document to bewerbung@aspeninstitute.de.
Internship (full-time, 3 months)
The Aspen Institute Germany offers three-month internships for university students. During the internship, you will learn how a non-profit organization in the political sector works and you will be involved in as many of the Institute’s fields of activity as possible. As a part of the Aspen Institute Germany, you will gain insight into the practices and processes of foreign affairs in Berlin. In addition, you will take part in the public events of the Institute.
The internship includes the following tasks and duties:
- General administrative support of day-to-day activities
- Research for the Executive Director
- Research for the public program events
- Assistance in the preparation and follow-up of public evening events
- Support for the preparation of conferences
Applicants should have the following qualifications and skills:
- University enrollment in the 4th to 9th semester of social sciences, humanities, or economics
- Knowledge of German-American relations
- Excellent German or English skills, ideally proven by periods spent abroad or certificates
- Sound knowledge of MS Office software, especially Microsoft Excel and Word
- Interest in social media
- Knowledge of layout programs of advantage
- Existing work or volunteer experience
- A friendly and sincere attitude
- Proven ability to perform reliably and diligently
Please submit your application, including your CV and certificates, to bewerbung@aspeninstitute.de, stating your preferred starting and end dates.
Contact
Christina Lahr
- Director Finance and Personnel
- Phone: +49 (0) 30 804 890 22
- Fax: +49 (0) 30 804 890 33
- lahr@aspeninstitute.de
