Privacy Policy

Privacy Policy of the Aspen Institute Deutschland e.V.

The Aspen Institute Deutschland e.V. is committed to the ideal of an open society. It promotes values-based leadership, constructive dialog between conflicting parties, and Euro-Atlantic cooperation. The Aspen Institute Deutschland e.V. has dedicated itself to the creation of networks for many years, relying on its own network and the associated storage and processing of contact data. The Aspen Institute Deutschland e.V. takes the protection of your data very seriously. The following privacy policy, valid from 25.5.2018, informs you about which of your data we store, what we use them for, and how you can view, edit or delete the data we have stored.

The stored data will be used exclusively in accordance with the EU General Data Protection Regulation (EU-DSGVO) for the aim of carrying out the Institute’s purpose as described in § 2 of the Articles of Association of the Aspen Institute Deutschland e.V., and do not serve any commercial purpose.

Use of our website

When you visit our website www.aspeninstitute.de, the browser you use automatically sends information to the server of the website. The following information is automatically stored temporarily:

  • IP address
  • Date and time of access
  • Opened page or file
  • Browser used and, if applicable, the operating system of your computer and the name of your provider
  • Possibly: Referrer URL
  • Connection identifier
  • Visited subpages
  • Other similar data and information used in the event of attacks on our information technology systems.

The data mentioned are processed by us exclusively for the following purposes:

  • To ensure a smooth functioning and comfortable use of the website
  • Evaluation of system security and stability
  • To deliver content correctly
  • To optimize the content of our website
  • For the consistent delivery of our information technology systems and the technology of our website
  • To provide law enforcement agencies with any necessary information in the event of a cyberattack.

We also use cookies on our website (small files that your browser automatically saves on your device). These cookies do not harm your device and do not identify you as an individual user, only the device you are using. They serve to make your use of our website more pleasant and store which areas of the website have already been visited by the terminal. We also use cookies to statistically record the use of our website. This allows us to better understand how our website is used, which helps us to constantly improve it.

The data processed by the cookies are used exclusively for internal, non-commercial purposes, are not forwarded, and are automatically deleted after a specific time. Most browsers accept cookies automatically. However, you can adjust the settings of your browser so that it does not store cookies on your device. Keep in mind that a complete deactivation of cookies may mean that not all functions of our website are available on your device.

Since the website is hosted by a provider, the data required for the retrieval is transmitted to said provider. There is no other use or disclosure of data to other third parties.

For the needs-based design and ongoing optimization of our offer, we use Google Analytics (https://policies.google.com/privacy?hl=de) on our website. Google Analytics is a web analytics service provided by Google Inc. Cookies are also used to analyze your use of the website. The information generated by the cookies about your use of the website is transmitted to a Google server in the USA and stored there. Google uses this information to evaluate the use of our website, to compile an overview of the website activities for us and to provide other services related to website activity and internet usage for the purpose of market research and customization of these websites. If this is required by law or if third parties process this data on behalf of Google, Google may transfer this information to third parties. However, Google will never associate your IP address with other Google data.

You can prevent the use of cookies by setting your browser accordingly. However, this may restrict the offer on the website. Alternatively, you can use Google Analytics’ opt-out add-on (https://tools.google.com/dlpage/gaoptout?hl=en) if it’s available for your browser. By using this website, you agree to the processing of data about you by Google and for the purposes mentioned above.

Use of the contact form on our website

To provide a quick and easy way of contacting us, we offer the opportunity to use a contact form on our website. It is required to provide your name and a valid email address so that we can answer your request. Further information is not required. These data collected for the use of the contact form will be deleted automatically upon answering your request.

External links

Our website as well as our social media channels contain links to other sites and organizations that may be of interest to our visitors. The Aspen Institute Deutschland e.V. assumes no responsibility or liability for and has no control over the content or accuracy of the linked sites.

Social media channels

The Aspen Institute has an online presence within social networks (Facebook, Twitter) in order to communicate with our partners, potential members and social media users and to inform them about our activities. It is worth noting that our users’ data may be processed outside of the European Union. This may result in risks to users, since this may make it harder to enforce users’ rights. Any US providers that are certified under the Privacy Shield  are committed to respecting EU privacy standards.

In addition, users’ data may be processed for market research and promotional purposes. For example, user profiles indicating interests can be created from the user’s online behavior. These profiles can be used, for example, to place advertisements inside and outside the platforms that are presumably in line with users’ interests. For these purposes, cookies in which trackuser behavior and interests are usually stored on users’ computers. Furthermore, these profiles can also contain data that is stored independently of the devices used (in particular if the users are members of the respective platforms and are logged in to them).

The processing of users’ personal data is based on our legitimate interests in effective communication with users. For a detailed description of the respective processing and the possibilities of refutation (opt-out), we refer to the following linked information of the provider. Additionally, in the case of requests for information and the assertion of user rights, we point out that these can be claimed most effectively from the providers. Only the providers have access to user data and can directly take appropriate measures and provide information:

Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland); Privacy Policy

Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA); Privacy Policy
Privacy Shield

Integration of services and contents from third parties

In the interests of our analysis, optimization, and the operation of our online presence, we use third party content or services to integrate their content and services. This always presupposes that the third-party providers of these contents recognize the IP address of the users, as required to send the content to their browser. The IP address is therefore required for the presentation of this content. Third parties may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of the website. The pseudonymous information may also be stored in cookies on the user’s device and may include, but is not limited to, technical information about the browser and operating system, referring web pages, visit time, and other information regarding the use of our online profiles.

Aspen network, interested parties, speakers, and participants in our events

The Aspen Institute Deutschland e.V. sees itself as a platform to bring together different actors from politics, business, culture, media, and civil society at home and abroad, and participates in the debate on current relevant topics through regular events, workshops, and conferences. This requires a broad network of representatives from these areas as well as an interested public. To maintain this network, to process contact data, and to invite interested people to our events, the institute maintains a database in which the necessary data is stored. This may include the following information:

  • First name, last name and, if necessary, title
  • Job title and organization name
  • Contact details (email addresses, postal addresses, telephone numbers, fax numbers and, if necessary, social media information)
  • Participation in past and future events of the Aspen Institute Deutschland e.V.
  • Areas of interest and expertise (if known to us)
  • Date of birth
  • Nationality

This data is stored for the sole purpose of informing you about our activities and inviting you to our events.

If you no longer wish to receive our invitations or if you do not agree with the storage of the data mentioned, you can, of course, contact us and inform us on contactmanagement@aspeninstitute.de. In this case, we will ensure that your data are promptly deleted.

In exceptional cases, such as to prevent duplicate invitations to events organized in cooperation with partners, the Aspen Institute Deutschland e.V. reserves the right to share your first and last name as well as your employer with said partner organizations. However, the Institute will not share contact information or any other information with third parties unless you expressly agree. In particular, the Aspen Institute Deutschland e.V. will not sell or otherwise disclose personally identifiable information.

By participating in our events, you also agree that we may publish your first and last name, title, position, and current organization on participant lists during the event. For a smooth execution of the event, the participant lists may be passed on to event partners or, in justified exceptional cases, to the respective security services of the venue. In closed conference formats, we also provide the participants with short biographies as provided by you. In addition, you agree that photos and/or sound/video recordings may be taken of you during our events. These may subsequently be used by us, for example on our website, our social media channels, as well as in publications. After their approval, the first and last names, as well as, if applicable, the title and position/organization name of our speakers, possibly alongside a short biography and a photograph, will be published on the website and the social media channels of the institute.

Members of the Aspen Institute Deutschland e.V. or of the “Verein der Freunde des Aspen Instituts e.V.”

As a non-profit organization, the Aspen Institute Deutschland e.V. relies on membership fees and donations to maintain its financial independence. For the achievement of the purpose of the institute and the “Verein der Freunde des Aspen Instituts,” the administration of the memberships, and to regularly inform our members about our activities as well as to invite them to our events, it is necessary that the following data is collected and stored upon becoming a member:

  • First name, last name and, if necessary, title
  • Job title and organization name
  • Contact details (email addresses, postal addresses, telephone numbers, fax numbers and, if necessary, social media information)
  • Participation in past and future events of the Aspen Institute Deutschland e.V.
  • Areas of interest and expertise (if known to us)
  • Start and end of membership as well as type of membership
  • Amount of membership fee and payment status
  • Bank details (in the case of direct debit authorization issued by you)
  • Date of birth
  • Nationality

As part of the membership, we may provide your first and last name as well as short biographies and photos that you have made available to us to other members in our member updates. For administrative purposes, member lists including name and last name, position and organization as well as type of membership can be transmitted from the employee responsible for the association to other members and to the board. However, the Aspen Institute Deutschland e.V. does not disclose any personal data to other third parties without the express consent.

Upon withdrawal or expulsion of the person concerned, all bank details will be deleted as soon as all due contributions are paid.

Donations 

If you decide to make a donation to the Aspen Institute Deutschland e.V., we will also record data from you in order to process the donation. The following personal data can be stored and used by us:

  • First name, last name and, if necessary, title
  • Job title and organization name
  • Contact details (email addresses, postal addresses, telephone numbers, fax numbers and, if necessary, social media contacts)
  • Participation in past and future events of the Aspen Institute Deutschland e.V.
  • Areas of interest and expertise (if known to us)
  • Date of birth
  • Bank details (in case of direct debit authorization)

We will use this information solely for billing/issuing the donation receipt and to keep you up to date on our activities and events and to invite you to them. The Aspen Institute Deutschland e.V. will never share this data with third parties.

Third parties and data security

Our database is stored by an external service provider (Werk21) according to the valid data protection guidelines of the EU-DSGVO and is made secure according to current standards. This guarantees us the security of your data. The access to and the administration of your data lies exclusively with the employees of the Aspen Institute Deutschland e.V., which allows us to change or delete them upon request. Further information about the privacy policy of Werk21 can be found here: https://www.werk21.de/datenschutz.html. In addition, the personal data in our database are processed exclusively within the European Union in accordance with the EU General Data Protection Regulation (EU GDPR).

Modification or deletion of your personal data

Insofar as there are no legal obligations to store data (for example in the context of tax retention obligations under the Tax Code), personal data will be deleted if you object to their storage.

Of course, you always have the right to access the data stored by the Aspen Institute Deutschland e.V. Please e-mail contactmanagement@aspeninstitute.de. We will provide any information about your data as quickly as possible.

If you would like to update the data available to us or do not agree with further storage and use of the data mentioned, please e-mail contactmanagement@aspeninstitute.de with your request. We will be happy to comply with your request.

Legal Disclaimer

If and when required by law, the Aspen Institute Deutschland e.V. reserves the right to disclose personal information so long as this is necessary to assist in any criminal investigation, to comply with any judiciary proceeding, court order, or any other legal process.

Full contact information of the Aspen Institute Deutschland e.V.:

Aspen Institute Deutschland e.V.
Rüdiger Lentz
Executive Director
Friedrichstr.60
10117 Berlin
Tel: +49 30 804 8900
Fax: +49 30 804 890 33
info@aspeninstitute.de